The countdown is on for AFP 2022 in Philadelphia! This monthly newsletter is your source for key information, deadlines and opportunities.
This is the August edition; you can find previous editions on our website.
MOVE-IN & MOVE-OUT DATES
Please take note of the exhibitor move-in and move-out dates and other details listed below and in the exhibitor kit.
EXHIBITOR MOVE IN
Thursday, October 20 (400+ Square Feet): 1 - 5 PM
Friday, October 21: 8 - 5 PM
Saturday, October 22: 8 - 5 PM
Sunday, October 23: 8 - 2 PM
EXHIBIT HOURS
Sunday, October 23: 5:30 - 7:30 PM
Monday, October 24: 8:30 - 5 PM
Tuesday, October 25: 8:30 - 5 PM
EXHIBITOR MOVE OUT
Tuesday, October 25: 5:30 - 10 PM
Wednesday, October 26: 8 - 5 PM
CARRIER CHECK-IN
Wednesday, October 26: By 12 PM
UPCOMING DEADLINES
AUGUST 26: Rooming block requests due. Please book your room blocks via the AFP housing site.
SEPTEMBER 26: Custom booth designs due to AFP for approval.
SEPTEMBER 26: EAC and Talent due to AFP for approval.
Please note additional deadlines in the exhibitor kit, starting on page 9.
I’M AN EXHIBITOR WEB RESOURCES
Bookmark the I'm an Exhibitor page for all the information you need to plan your AFP 2022 experience.
Exhibitor Service Kit—The exhibitor kit includes rules and regulations for participating in the conference, deadline schedules, registration information, exhibitor installation schedules, exhibit hall hours, conference schedules, how to order electric, carpeting, labor, catering and much more.
T3 Exhibitor Community—Place your order, search the Exhibitor Kit and find pertinent information about AFP 2022.
Promoting Your Presence—Download social media and signature images to let your clients know you’ll be at AFP 2022.
If you have any questions not addressed in our exhibitor resources please contact exhibiting@afponline.org.
CONVENTION CENTER & PLANNING RESOURCES
T3: Service Contractor If you have any questions or are ready to get started on a custom booth design, reach out to help@t3expo.com and their amazing team will be happy to get going with you.
Aramark: Exclusive Catering Service Any food or beverage dispensed or given away at booths or functions must be purchased from Aramark catering; this includes bottled water, popcorn, cookies, etc. Contact: Casey Weber, weber-casey@aramark.com.
Roberts Event Group: Official DMC To begin crafting your AFP 2022 experience, please contact Simon Katz, Event Producer.
REGISTRATION STANDARD DEADLINE IS SEPTEMBER 16
If you’re looking to purchase additional AFP 2022 passes, purchase them by September 16 to save over $200. Full conference registration passes include access to all educational sessions and keynote speakers that do not have session limitations.
Access the AFP 2022 Exhibitor Portal to purchase additional passes, assign complimentary registration passes that come with your exhibitor booth and update your company information for the AFP 2022 mobile app.
Exhibitor floor passes can also be purchased for $1,150.
If you need assistance purchasing additional passes through the Exhibitor Portal, please contact us.
SPONSOR OPPORTUNITIES
Think outside of the exhibit space. Various packages get you in front of the treasury and finance community throughout their AFP 2022 experience.
Digital Advertising—Put your brand on digital signage throughout the convention center. There are two options: Digital Ribbons, for a 15-second static image or video, and/or Digital Meterboards, for a 15-second static image or video.
Registration Bag Insert—Place a brochure or promotional item in the registration bag given to AFP 2022 attendees.
Treasury and Finance Quest—Participate in the ultimate booth driver. The Quest ensures you have a steady flow of attendees coming by your booth to become eligible to win prizes.
Refreshment Breaks—Get prime brand awareness during breaks on Monday and Tuesday, when thousands of attendees head to refreshment stations throughout the Exhibit Hall.
HEALTH & SAFETY UPDATE
The safety of AFP Annual Conference exhibitors and attendees is our highest priority and all appropriate measures are being taken to ensure that at the Pennsylvania Convention Center in Philadelphia.
Due to the rapidly-changing nature of COVID-19, AFP is unable to provide specific guidance on the safety guidelines that attendees will be required to follow at the time of AFP 2022. All exhibitors and attendees will be required to follow all Pennsylvania Convention Center, Philadelphia Department of Public Health, State of Pennsylvania, and CDC guidelines that are in place at the time of AFP 2022. Current guidelines for the Pennsylvania Convention Center can be found HERE.
